Production Management
Top of the Shelf
Role: Director and Producer
2D Capstone Film: May 2020-May 2021
Upon being assigned to this film, I immediately set up a shared Google Drive, Discord server for the crew, and created a new Shotgun project for our film. Since then I have been managing all three and have been making additions when needed.
One of the first documents I created was within Google Sheets. This way from the very beginning of our production, all files can be organized in an easily recognizable and searchable fashion.
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File Naming Convention
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Crews Contacts
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Another initial document I created was a shared Google Sheet with the other film in our year-long capstone class.
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Note: All sensitive information has been deleted for the privacy of the crewmembers.
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Shotgun: Summer Pre-Production Schedule
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Shotgun: Task Example
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For adding versions to tasks, I found that it was easiest to organize what was uploaded to sort by Description and then make the description of the uploaded versions reflect the key name of each file.
Shot List
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While compiling together and timing out the animatic with our first pass of storyboards, I created a Google Sheet to help assess how achievable our film is in terms of difficulty related to animation and layouts complexity.
I also broke down each shots time length and how many DRAWN fames of animation within each shot. This helped me calculate the running time of the film vs the amount of animation time.
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Additionally, I could see how much effort can be saved comparing the animation frame count if we animate on just 2's, vs also having some shots on 4's.
AfterEffects: Organizing Shots
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When creating our animatic, I made sure to put the storyboard JPEGs that belong to the same shot into a folder named accordingly.
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Then I pre-composed each shot when adding them into the composition to keep the layers condensed and easy to navigate.
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Lastly, I changed the label color of each pre-composed shot, and the layers within each to match.
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